Letter Writing
A letter is a form of communication between two people. Letter writing is an art that is known to almost everyone.
Types of letters
1. Informal Letters written to family, friends and acquaintances.
2. Formal letters written to officials, for business purposes, job applications, etc.
A letter is made up of various parts as shown in the table below:
Parts of a letter
Parts
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Description
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1.
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Address of the sender
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It is given at the top left-hand side corner of the page.
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2.
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Date
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It is written below the address of the sender.
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3.
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Designation and address of the addressee (Only in formal letters)
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In a formal letter, the designation and address of the addressee comes after the address of the sender. It is also written on the left-hand side.
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4.
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Subject
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The formal Letters consists of a subject. A job application consists of reference and subject.
The subject in a Formal Letter contains a short description or the point of discussion of the body of the letter and any reference no. wherever applicable.
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5.
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Salutation
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It is a greeting from the sender to the addressee. ‘Respected’ is used for elders and in formal letters. ‘Dear’ is used for siblings and friends.
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6.
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Body of the letter
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The body of the letter is divided into paragraphs according to the change in ideas or subject matter.
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7.
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The Complementary close/ Subscription
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In the end, leave is taken by the sender from the addressee in a courteous manner.
Informal letters- Yours lovingly, Yours sincerely, Yours affectionately, etc. are used.
Formal Letters: Yours faithfully, Yours obediently, etc are used.
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8.
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Sender’s Name
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Below the complementary close, the sender must give his / her full name.
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9.
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Enclosure
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It mentions any additional documents that are sent along with the letter.
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Formal Letters:
Write an application letter for the post of teacher.
201G, Sonia Apartments,
Apple colony,
M.G. Road,
Dharavi,
Mumbai - 400 016.
13th February, 2013
To,
The Principal,
The General High School,
Dadar (W),
Mumbai – 400 021.
Reference : Your advertisement in “The Times of India” dated 13th,
February, 2013.
Subject : Application letter for the post of Teacher.
Respected sir,
With reference to your advertisement for the post of Teacher in “The Times of India” dated 13th, February, 2013. I wish to apply for the same.
I am a very energetic person with excellent communication skill and ready to face any target set by your esteemed School. I am willing to work hard and being young I am also eager to add knowledge with experience. I hold a B.A. degree from “University of Mumbai” and I have done B.Ed. from “Indira Gandhi Open University”, New Delhi. I have also done computer courses like Basic, Tally – 9 as well as programming languages like C, C++ from NIIT, Matunga. I have 2 years experience as a English Teacher in Local School, Mahim.
My resume is sent here with, for your reference. I shall be much thankful to you, If you grant me an interview call at your convenient time. I am looking forward to join your esteemed School as early as possible.
Thanking You,
Yours Faithfully,
Ajay,
Encl: - Resume and Xerox copy of educational certificates.
Write a letter to a yoga expert inviting him / her to inaugurate the ‘yoga club’ at your school.
Ans.
Ajay,
New Modern High School,
M.G. Road,
Dharavi,
Mumbai – 400017
20thSeptember, 2018
To,
Mr. Vijay,
Yoga club,
Mahim (East)
Mumbai – 400016
Subject: Invitation to Inaugurate the Yoga Club.
Respected Sir,
Your expertise as a yoga master is known to all of us. You are an icon for today’s generation. The way you have spread awareness about the necessity of yoga towards leading a healthy and fit life is indeed admirable. Therefore, on behalf of our school, I would like to extend an invitation to you to inaugurate the yoga club at our school.
Your presence would be inspiring for all of us and your valuable advice on the great science of Yoga would be a source of motivation. We are aware that you may be busy, but we sincerely request you to take our invitation under consideration. The inauguration is scheduled at 10.00 a.m. on 2ndNovember, 2018 in the recreation hall of our school. Kindly let the bearer of this letter know your response.
I truly hope that you grace the inauguration ceremony with your presence.
Thanking you,
Yours sincerely,
Ajay.
Write a complaint letter regarding irregular electric supply in your locality / village.
Ajay,
8F, Heaven colony,
M.G. Road,
Dharavi,
Mumbai - 400017.
13th February, 2013.
To,
The Electric Department officer,
Municipal Corporation of Greater Mumbai,
Electricity and Water Department,
Dadar, Mumbai. .
Subject: Complaint letter regarding irregular electricity supply.
Respected Sir,
We are totally five hundred families residing in our locality. We are facing a severe problem of growing instances of power failure for the last three months in our locality.
In our locality there are many students who are preparing for their upcoming Board Exams as well as for other final examinations. But, this irregularity in electric supply is causing obstacles in their preparation. Sir, you also know, this year the summer is extremely hot so the old people facing it very difficult to tackle the problem. The problems of current supply also lead to some other illegal activities in our locality.
We have already given many complaints to our local authority. They are always giving us empty promises and doing nothing. So kindly am requesting you to look into this matter personally. If you do the needful then I shall be very much thankful to you.
Thanking You,
Yours faithfully,
Ajay
Informal Letters
Letter to your friend explaining him about the importance of Joint family system.
Ajay,
9H, Sonia Apartments,
Heaven colony,
M.G. Road,
Dharavi,
Mumbai - 400 016.
13th February, 2019
Dear friend,
I received your letter confirming your decision to spend this vacation with us. We were all eagerly waiting to see you. However, you have mentioned in your letter about our Joint Family system and its disadvantages like no privacy, lots of work every day, need to get permission for outing, need to adjust with everyone to avoid problems.
But, friend in every system there are some advantages and disadvantages. You have seen only the disadvantage of joint family system. Let me explain its wonderful advantages. You have persons to look after you. Works can be shared. Expenses can be shared. Guidance will be there. Helping hands are always there in your sorrow. Your happiness will be doubled when it shared with them. Caring will be there. Relationship will be improved. Responsibility will be there. Remember this, the beauty about the Indian culture lies in its age-long prevailing tradition of the joint family system.
I hope you will find nice spending time with us in this vacation and also understand the importance of joint family system. I am eagerly waiting for the date to receive you from the railway station.
Your Loving Friend,
Ajay.
Write a letter to your younger brother who was caught copying in his exams. Advise him on values, and principles in life.
Ajay,
8C, Heaven colony,
M.G. Road,
Dharavi,
Mumbai - 400017.
13th February, 2013.
Dear Brother,
Thanks for your lovely birthday card. It was very well made. Yesterday, I visited a book exhibition and have picked up a book on “Human Values” for you. After all, character plays a very significant role in one’s life.
I was shocked to hear from mother that you were caught copying in your exams. It was shocking and very embarrassing to know this. What’s wrong with you? Weren’t you prepared for the paper? Even if you hadn’t studied, what was the need to cheat? Remember, it is important to be a good human being first. Scoring a few more marks by employing low means is not right. Frankly speaking, I was ashamed as I was the Head boy in class X and the thought that the Principal and the teachers would discuss about my brother cheating in class was a very disturbing thought. Mother told me that she has to meet the Principal along with Father. What an embarrassing moment for them! Our deeds reflect our family background, don’t you know that?
Hope you realize your mistake and promise yourself to be honest always. You can improve for the best only if you are determined to do so. Take care. All the Best.
With love,
Ajay. 